Healthcare compliance checklist for clinics, hospitals and labs

At set-up

• Business structure and registration, PAN and bank account.
• Clinical establishment registration under your state's law.
• Trade licence and shop and establishment registration.
• Fire safety clearance and pollution board consent where needed.
• Biomedical waste authorisation.
• Drug licence, if you dispense or sell medicines.
• Imaging and lab approvals, such as AERB and PC-PNDT, if applicable.
• GST registration if you make taxable supplies.

Every month

• Payroll for doctors, nurses and staff.
• PF and ESI contributions, generally by the 15th.
• Professional tax where your state levies it.
• TDS deposit, generally by the 7th.
• GST returns, if registered.
• Bookkeeping and bank reconciliation, including insurance and card settlements.

Every quarter

• TDS returns (24Q and 26Q).
• Advance tax instalments for the practice or company.

Every year

• Income tax return and, for companies, ROC annual filings.
• Director KYC by 30 September, for companies and LLPs.
• Licence and registration renewals, each with its own date.
• Biomedical waste annual report, generally by 30 June.
• Review of staff registrations, such as medical council renewals.

When something changes

• New services or equipment, which may need new approvals.
• A new branch, which may need fresh registrations.
• Change of directors, address or ownership, which need filings.